Parish Council Meetings – 2024

DRAFT Minutes of the meeting: Wednesday 27^th November 2024

Present: Cllrs A. Lagden, J. Barker, C. Wheatley, E. Spurdens, T. Hames, District Cllr. B. Mayhew, J. Craig, and Ms J. Kendall Clerk

Apologies: G. Ayre.

2. Cllr C. Wheatley took the role of chair, and welcomed all to the meeting.
3. Minutes

The minutes of the Parish Council meeting held on 25.9.24 were approved: Proposed Cllr Lagden, Seconded Cllr Barker.

3. Matters Arising:

Drainage works on Darrington Road: Cllr Wheatley reported that the work is on-going. The task was more difficult than expected due to the poor state of repair pf the drains which have been replaced. The problem of flooding on the corner is now being addressed. There were issues when the road was closed, the signage was stolen which delayed the start, then cars and tractors took down the barriers to drive through, including a stolen car, the occupants of which threatened and abused residents. The police were in attendance. When work is completed, the height of the pavement at that corner will be raised and the road will be resurfaced.

Overhanging hedge at the junction of Darrington and Doncaster roads: Cllr Hames thanked Cllr Mayhew for his map showing the danger of the situation, however it was felt that his suggestions that the PC should raise this with residents is not practical.  ACTION: Cllr Mayhew will do a member request to Street Scene.

Dog bins: Cllr Barker reported that the request for dog bins on Rigg Lane and in Hundhill which was approved by WMDC have not yet been provided. ACTION: the Clerk will contact Cllr Ayre.

Wilding: Cllr Spurdens reported that she had spoken to Mr Driffield and suggested, in light of the complaints received, that the area around the pump shed and the verges should return to full mowing. Unfortunately, mowing did not take place in October as agreed with WMDC. There may be a charge for mowing the whole area, although this was never charged previously. ACTION: Cllr Mayhew will follow this up.

Air quality concerns: As Cllr Ayre was not present, the Clerk will email to remind him of this action point.

Traffic monitoring: Cllr Craig reported that other councils have ‘Smiley Sids’ that are not being fully utilised and it may be possible for us the borrow them. ACTION: she will look into this. Cllr Mayhew reported that he has not received any updates of police monitors.  ACTION: He will chase up the plan to use speed tubes on Doncaster Road to monitor traffic volume and speeding.

It was again noted that the traffic safety cam has had a significant effect on speeders, this is paid for by Highways. The Clerk reported that the PC had received a Freedom of Information request for information about the van which, as we do not deploy the van, we were unable to answer.

Notice board: the Clerk reported that the notice board should be arriving w.c. 2^nd December. She will take delivery. Cllr Barker has arranged fitting and it will be located in front of the current notice board. ACTION: the Clerk and Cllr Spurdens will follow up.

Signage for new boundary: Cllr Barker has made contact with AMEY, the company that fits the signs but has had no response. She has recently received a contact from Cllr Ayre and will progress this.

Plaque: Cllr Spurdens proposed that a small plaque to be mounted on the pump saying that the carving was done by William Smith 1885-1956. ACION: she will research costs.

Website: the Clerk reported that she has spent a significant amount of time following up the recommendation that PCs adopt a .gov address. She has received a number of quotes for a new website or for moving to a .gov address. Finally, she was advised that although this is a recommendation, it is not a requirement and as our current website is adequate, and traffic using the website is so small, together with the size of our budget, is it best to stay as we are. This was agreed. The Clerk asked councillors to look at the website and suggest any alterations that are needed. The need for councillor individual email addresses was discussed, councillors should not be using their personal emails for council business, it was decided that any communication should continue to go through the Clerk’s PC email address.

4. Accounts

Cllr Barker reported that the balance is £671.80. The CIL money balance is £6884.05 which must be spent by Autumn 2026.

The insurance has been paid.

The bank has changed the account to a community account for which there is a monthly charge and a charge for transactions. However, the money gained in the interest account will pay for these extra expenses.

The possibility of helping amenities in the village with any remaining CIL money was discussed. Other councils offer small grants for which local organisations apply.

It was established that CIL monies can be used to pay a part of any project expenses.

5. Highways

Cllr Wheatley reported that there has been no action on the speed bumps.

Cllr Hames reported that repairs on Doncaster Road junction with Station Road to repair water pipes have now been completed. Also, that the bus shelter at the Kennels has now been dismantled.

Cllr Wheatley reported that the contractors working on the drainage repairs also operate the gritters and they suggested that Darrington road be gritted as it is a cut-through for the A1. In addition, it would be useful also to include Station Road. Rigg Lane is gritted as it is a bus route. Cllr Wheatley offered to put a grit storage container on her hard-standing to be used on the corner. ACTION: Cllr Craig will enquire.

6. Planning

Cllr Lagden reported that work has begun on number 24, Darrington Road.

Cllr Barker reported that there are 3 planning notices on Rigg Lane awaiting decision.

Cllr Mayhew reported that the boundary and ward review will be officially confirmed on 7^th December.

7. Correspondence

YLCA training courses and bulletins were forwarded to members of the PC as relevant.

Review of Polling districts and Polling stations 2024 – the village hall will continue to be used.

VE Day 80^th Anniversary – information sent to Mr Roy Donaldson.

Residents sent photos of traffic crossing the road closed barriers.

Parish Councillors were invited to the 150^th anniversary of St Stephens church.

Safety Cam Freedom of Information request.

8. AOB

Cllr Hames informed the meeting that Monday 25^th November was the 150^th Anniversary of the consecration of St Stephen’s church. A service was held in the evening which was very well attended. The Archbishop of York led the service and the Masonic Lodge was represented. It was agreed that this was an excellent event. The community of East Hardwick and members of the church congregation are to be applauded for their hard work in making this celebration such a success, the church looked immaculate and it was a very special occasion.

Cllr Lagden will investigate sources of paint to refresh the telephone box. Thanks to John and Diane Ransom for their continued work in looking after the library.

Cllr Wheatley reported that she has a number of native trees, it was suggested that she contacts Mr P Furniss to site them on the Common land.

Thanks to District Cllrs Craig and Mayhew for attending the meeting.

9. Date of the next meeting: Wednesday 29^th January 2025. Chair: Cllr Barker

 

The meeting closed at 8.45pm.

DRAFT Minutes of the meeting: Wednesday 25^th September 2024

Present: Cllrs A. Lagden, J. Barker, C. Wheatley, E. Spurdens, T. Hames, District Cllr. B. Mayhew, G. Ayre, and Ms J. Kendall Clerk

Apologies: None.

Three members of the public attended the meeting.

1. Cllr E. Spurdens took the role of chair, and welcomed all to the meeting. She welcomed Cllr Tony Hames to the Parish Council.
2. Minutes  The minutes of the Parish Council meeting held on 31.7.24 were approved: Proposed Cllr Wheatley, Seconded Cllr Barker.

AOB – The descendants of Mr William Smith were present to request some recognition of their family member in the village. He was very involved in village life; as the village carpenter he carved the wording on the village pump, was the grave digger, blacksmith, and stood in for the vicar when needed. He lived in the cottages at the top of the village. A possible plaque and location, and a website entry were discussed. Mrs T. Smith will liaise with Cllr Spurdens before the next meeting.

3. Matters Arising:

Dog bins: Cllr Barker reported that the request for dog bins on Rigg Lane and in Hundhill have been approved by WMDC and will be provided soon.

Air quality concerns: Cllr Ayre reported that a request has been made, no action will be taken until the winter months.

Speed measures: Cllr Ayre reported that an engineer had visited and agreed that the speed bumps are inadequate. Work is to take place. Notices of work during October have been put up on Darrington road, but it is not clear whether they are for the speed bumps or to tackle the flooding issue on the corner at the bottom of the village.

Traffic monitoring: Cllr Mayhew reported that the police radar gun is being refurbished.

Notice board: the clerk reported that 6 quotes have been received for an Oak, aluminium, wood replica, and hard wood free standing board. Photos and quotes were discussed and the majority decision was for the prestige aluminium board. The Clerk will follow up.

Signage for new boundary: Cllr Ayre reported that Highways do not charge for installation of the green signs.  ACTION:  Cllr Ayre will send a contact so Cllr Barker can follow this up.

Bus shelters: Cllr Mayhew reported that West Yorks Combined Authority have accepted responsibility for the bus shelters.

Disabled toilets: Cllr Wheatley reported that the village hall has installed disabled toilets, a baby changing unit, new flooring, grab rails and a ramp. There are plans to restore the wooden flooring. The village hall will gratefully receive any money from the CIL pot remaining after Parish Council expenses.  Cllr Barker asked how this could be made, whether a sum could be donated or should it cover a specific item, Cllr Hames stated the village hall needs to clarify ownership before money can be donated from public funds.

4. Accounts

Cllr Barker reported that the balance is £10453.01. This includes the CIL money of £7851.85 which must be spent by Autumn 2026.  The insurance is due to be paid on 14^th November.

5. Highways

Cllr Hames reported that expected repairs on Doncaster Road did not take place. A1 repairs are expected to last until Summer 2025, if not later.

6. Planning

Cllr Lagden reported that there is one minor planning application which is an amendment to number 24.

Cllr Hames reported the housing development to the South of Pontefract has been reduced to 200 houses, however the link road from Ackworth Road will meet Doncaster Road by the railway bridge. This will be dangerous and will increase traffic along Doncaster Road and through the village.  In addition, it is felt that this area is subject to flooding and the water treatment plant will be unable to cope with the increased pressure.

7. Correspondence

YLCA training courses and bulletins were forwarded to members of the PC as relevant.

Review of Polling districts and Polling stations 2024 – Cllr Hames reported that this is a 4 yearly review. The Clerk will respond – we wish to retain the village hall as the polling station and the boundary now includes The Kennels and Hundhill.

Cllr Hames reported that Wentbridge has been de-parished and has options to join East Hardwick or Darrington. It was agreed to discuss this further if they approach us.

Salt provision, again we are unable to order supplies as there is no storage area in the village.

VE Day 80^th Anniversary – information sent to Mr Roy Donaldson.

Mass Transit Consultation – sent to all councillors.

War Memorial survey completed and submitted. With thanks to Mr Roy Donaldson.

Village hall booking requests are being made through the website, it was agreed with the village hall to forward them to the relevant VH committee member, rather than post their personal telephone contact numbers on the website.

8. AOB

Cllr Spurdens has ordered the wreath.

Removal of the post restricting the entrance to the allotments.  ACTION: Cllr Ayre.

Wilding of the area by the pump shed. Cllr Barker felt that this matter needs further attention and councillors agreed that the area looks untidy at the entrance to the village. Cllr Hames felt that long grass on the verges obscures the visibility along Doncaster Road. ACTION: Cllr Mayhew will find a contact in Highways department. This will be an agenda item at the next meeting.

9. Date of the next meeting: Wednesday 27^th November 2024. Chair: Cllr Wheatley.

The meeting closed at 9pm.

 

DRAFT Minutes of the meeting: Wednesday 31^st July 2024

Present: Cllrs A. Lagden, J. Barker, C. Wheatley, District Cllr. B. Mayhew, G. Ayre, and Ms J. Kendall Clerk

Apologies Cllrs E. Spurdens, T Hames.

Three members of the public attended the meeting.

1. Cllr A. Lagden took the role of chair, in the absence of the designated chair Cllr Spurdens, and welcomed all to the meeting.

 

2. Minutes

The minutes of the Annual Parish meeting held on 29.5.24 were approved: Proposed Cllr Barker, Seconded Cllr Lagden.

The minutes of the Parish Council meeting held on 29.5.24 were approved: Proposed Cllr Barker, Seconded Cllr Lagden.

 

3. Matters Arising:

Cllr Taylor resigned from the Parish Council in May for personal reasons. The required processes for filling the casual vacancy were followed, WMDC was informed and the vacancy was advertised for 14 days in the village. As no candidate stepped forward the vacancy was filled by co-option and Tony Hames has accepted the role of councillor. Cllr Hames is the former District Councillor. Cllr Lagden emphasised that this is a non-political appointment and the involvement of all District Councillors is welcome.

Dog bins: Cllr Barker reported that a request for dog bins on Rigg Lane was made to WMDC over a year ago.  Following further complaints from residents, she proposed dog bins on Rigg Lane and Hundhill which are both on Council bin emptying routes. ACTION: She will put together a map of proposed sites and this will be forwarded to Dt Cllr Ayre.

Air quality concerns – Cllr Barker reported that this problem was reported to WMDC 9 months ago and no action has been taken. ACTION: the Clerk will forward concerns to Cllr Ayre.

Overgrown hedge – Cllr Wheatley reported that the hedge has been trimmed back.

Wilding of the area by the pump shed. Cllr Lagden reported that Cllr Spurdens has spoken to Mr Les Driffield. As he was in attendance, he informed the meeting that the council cuts the grass in February and late August to early October and removes the cuttings. After 3 years this will take place once a year. There is an agreement that WMDC will cut 1m around the fence, seat, Pump and bus shelter. There will be a cost for any further cutting. Mixed feelings about this area remain. A decision will be made at a further meeting. Mr Driffield was thanked for his work on wilding.

Notice board – it was agreed that there is a need for an upgraded notice board and a decision will be made when all quotes have been received.

Signage for new boundary – Cllr Barker reported there are 3 existing signs and 3 new signs will be required. Ackworth paid £800 each for new green signs. WMDC will supply and fit purple signs free of charge. They have been contacted for a quote. Action: Cllr Ayre will investigate the cost of installing green signs.  This item was deferred to the next meeting.

Bus shelters – Cllr Mayhew reported that he has followed up the question of ownership of the bus shelters for insurance purposes, it is complicated, and this is an on-going investigation.

4. Accounts

Cllr Barker reported that the balance is £10646.42. This includes the CIL money of £7851.85.

Following a recent request from the village hall committee, the use of the CIL money to fund the disabled village hall toilets was again discussed. Apparently, ownership of the village hall is no longer an issue. It was agreed that whilst the PC is happy to support provision of disabled toilets, the money should be used first for a notice board and new signage for the village but quotes are awaited. Cllr Ayre stared that the village hall can return to WMDC for a capital grant.  ACTION: Cllr Wheatley will liaise with members of the village hall committee.

5. Highways

Cllr Wheatley reported that there is significant disquiet amongst village residents about continued speeding though the village, the ineffectual, dangerously situated and poor-quality speed bumps, incomplete signage, the dangerous turning at the top of Darrington Road, both into the village and onto Doncaster Road, and the speeding on Doncaster Road at both the Kennels and Darrington Road. A lot of work has been undertaken by the Parish Council to resolve the situation and allay villagers’ concerns, and it is felt that progress has stalled.

Cllrs Ayre and Mayhew reported that with regard to the proposed double yellow lines at the top of Darrington Road, only the villagers in the cottages were consulted, they were given 3 options and a final decision was made by WMDC that, as they are in the opinion that there have been no accidents at the top of Darrington Road, and as the cottage residents did not want double yellow lines, then no yellow lines would be needed. This decision was not officially communicated to the Parish Council and Cllr Ayre apologised.

Cllr Ayre also gave an apology with regard to the speed cushions.  They will shortly be inspected by WMDC, redesigned and repositioned, as well as the signage being completed on the road.

Cllr Mayhew reported that the police are going to monitor traffic with mobile speed guns on Doncaster Road, and provision of a speed camera is being looked at although this will take a number of years to finalise. It was emphasised that the Kennels area needs to be included in any speed check.

6. Planning – Cllr Lagden reported that there are no current planning applications.
7. Correspondence

YLCA training courses and bulletins were forwarded to members of the PC as relevant.

Election posters were displayed as requested.  The Casual vacancy was advertised.

An anonymous letter has been received which is a copy of a letter sent to WMDC complaining about the overgrown hedge at the top of the village restricting view when turning onto Doncaster Road.  Residents stated that this is not the only hedge causing concern and inhibiting driver’s sight through the village. ACTION: Cllr Ayre will follow up.

8. AOB – a resident stated that a relative of the person who inscribed the pump shed would like recognition, she was advised to contact the PC.

Cllr Wheatley will contact Cllr Ayre about a bollard by the allotments which needs to be removed, and also the poor drainage which needs to be improved at the corner at the bottom of Darrington road, and the large tree which needs attention, this work is outstanding by WMDC.

10. Date of the next meeting: Wednesday 25^th September 2024. Chair: Cllr Spurdens
11. The meeting closed at 8.50pm.

 

Minutes of the meeting: Wednesday 29th May 2024

Present: Cllrs E. Spurdens, A. Lagden, J. Barker, District Cllr. B. Mayhew and Ms J. Kendall Clerk
Apologies: Cllr G. Taylor, C. Wheatley.
No members of the public attended the meeting.

1. Cllr A. Lagden took the role of chair and welcomed all to the meeting.

2. Minutes of the meeting on 24.3.24
Mr R. Donaldson contacted the PC to make the following amendments: the track is known as Pudding Bush Lane, the lane is not owned by Cawood Trust, the Cawood Trust does not have an Ackworth branch.
With these amendments, the minutes were approved: Proposed Cllr Spurdens, Seconded Cllr Barker.

3. Matters Arising:
• Pump Shed Restoration: this has been completed and photographs taken by Mr B. Lunn have been displayed on the website. The cost was £2250, lower than estimated and paid from CIL funds.
• Dog bins: Cllr Barker will follow up with Mr Hames, ex district councillor. She has also received complaints from residents in Hundhill
• Air quality concerns – Cllr Barker will follow up any progress with Mr Hames.
• Pudding Bush Lane rental: Cllr Spurdens reported that she spoke to Mr Lee and no rent is paid for the track. Mr Lee maintains the lane. Mr Donaldson sent historical background for Pudding Bush Lane – prior to the 1950s when a refuse service was provided, household waste was left at locations around the village, collected by farmers and taken to the dump at Pudding Bush Lane. Historically the Cawood Trust made a small financial contribution to keep the lane mud and vegetation free for ease of access.
• D Day anniversary flag. Cllr Spurdens reported that she had spoken to Mr Donaldson and he had purchased the flag. It will be flown on 6th June alongside the Union Jack. A lamp of Peace will be lit at the war memorial at 9.15pm. Posters have been displayed around the village and on the website and Face book page. Thanks to Mr Donaldson for planting the war memorial garden.
• It was agreed to write a letter of thanks to ex councillor Hames. The Clerk will draft.
• Domain The Clerk reported that she has attended training delivered by the Cabinet Office on adopting a .gov address. This is not a requirement but a recommendation and gives a professional and official recognition to the Council. There are 30 suppliers and councils are advised to contact a selection for quotes. The YLCA is now also offering a .gov service. It was felt that this is an expensive change. This was discussed. At present the council has a .org address. It was agreed to defer the decision.

4. Accounts
Cllr Barker reported that on-line banking and the Linked Business Saving Account is working well. The balance is £10898.59. This includes the CIL money of £7851.85.
The use of the CIL money to fund the disabled village hall toilets was again discussed. It is felt that resolving ownership of the village hall may take time and the money must be spent by 2026. Other suggestions for use of the CIL money include a notice board and new signage for the village. It was agreed that one notice board in a prominent position should suffice. Cllr Spurdens is happy that this can be placed on her land by the telephone box. ACTION: the Clerk will collect examples.
It was agreed that signage should also be improved to reflect the new boundaries. This will be decided at the next meeting.
There was some discussion about the two brick bus shelters, Cllr Barker reported that Mr S. Collins, the builder, has checked both and they are safe for the time being. As they are used by walkers and cyclists to shelter it is queried whether they should be insured. ACTION: Cllr Mayhew will follow up with WMDC as to who owns the shelters.
The pump was underinsured and this has been rectified.
There have been complaints regarding the wilding around the bus shelter and pump – action will be deferred to the next meeting.

5.Highways
Cllr Spurdens reported that she had received complaints about the hedge restricting the view of the road by the allotments. ACTION: Cllr Spurdens will speak to Cllr Wheatley who will be requested to follow this up.

6. Planning
Cllr Lagden reported that there are no current planning applications.

7. Correspondence
YLCA training courses and bulletins were forwarded to members of the PC as relevant.
WMDC Precept remittance was received.
Election posters were displayed as requested.
The domain has been renewed.
Details of the new YLCA website have been circulated to all councillors.
The D Day poster has been displayed.

8. Dates for forthcoming meetings: It was agreed to hold meetings on the last Wednesday of the month. ACTION: The Clerk will book the village hall.
9. AOB – none
10. Date of the Next meeting: July 31st 2024. Chair: Cllr Spurdens.
The meeting closed at 8.35pm.

DRAFT Minutes of the meeting: Wednesday 29th May 2024

Present: Cllrs E. Spurdens, A. Lagden, J. Barker, District Cllr. B. Mayhew and Ms J. Kendall Clerk
Apologies: Cllr G. Taylor, C. Wheatley.
No members of the public attended the meeting.

1. Cllr A. Lagden took the role of chair and welcomed all to the meeting.

2. Minutes of the meeting on 24.3.24
Mr R. Donaldson contacted the PC to make the following amendments: the track is known as Pudding Bush Lane, the lane is not owned by Cawood Trust, the Cawood Trust does not have an Ackworth branch.
With these amendments, the minutes were approved: Proposed Cllr Spurdens, Seconded Cllr Barker.

3. Matters Arising:
• Pump Shed Restoration: this has been completed and photographs taken by Mr B. Lunn have been displayed on the website. The cost was £2250, lower than estimated and paid from CIL funds.
• Dog bins: Cllr Barker will follow up with Mr Hames, ex district councillor. She has also received complaints from residents in Hundhill
• Air quality concerns – Cllr Barker will follow up any progress with Mr Hames.
• Pudding Bush Lane rental: Cllr Spurdens reported that she spoke to Mr Lee and no rent is paid for the track. Mr Lee maintains the lane. Mr Donaldson sent historical background for Pudding Bush Lane – prior to the 1950s when a refuse service was provided, household waste was left at locations around the village, collected by farmers and taken to the dump at Pudding Bush Lane. Historically the Cawood Trust made a small financial contribution to keep the lane mud and vegetation free for ease of access.
• D Day anniversary flag. Cllr Spurdens reported that she had spoken to Mr Donaldson and he had purchased the flag. It will be flown on 6th June alongside the Union Jack. A lamp of Peace will be lit at the war memorial at 9.15pm. Posters have been displayed around the village and on the website and Face book page. Thanks to Mr Donaldson for planting the war memorial garden.
• It was agreed to write a letter of thanks to ex councillor Hames. The Clerk will draft.
• Domain The Clerk reported that she has attended training delivered by the Cabinet Office on adopting a .gov address. This is not a requirement but a recommendation and gives a professional and official recognition to the Council. There are 30 suppliers and councils are advised to contact a selection for quotes. The YLCA is now also offering a .gov service. It was felt that this is an expensive change. This was discussed. At present the council has a .org address. It was agreed to defer the decision.

4. Accounts
Cllr Barker reported that on-line banking and the Linked Business Saving Account is working well. The balance is £10898.59. This includes the CIL money of £7851.85.
The use of the CIL money to fund the disabled village hall toilets was again discussed. It is felt that resolving ownership of the village hall may take time and the money must be spent by 2026. Other suggestions for use of the CIL money include a notice board and new signage for the village. It was agreed that one notice board in a prominent position should suffice. Cllr Spurdens is happy that this can be placed on her land by the telephone box. ACTION: the Clerk will collect examples.
It was agreed that signage should also be improved to reflect the new boundaries. This will be decided at the next meeting.
There was some discussion about the two brick bus shelters, Cllr Barker reported that Mr S. Collins, the builder, has checked both and they are safe for the time being. As they are used by walkers and cyclists to shelter it is queried whether they should be insured. ACTION: Cllr Mayhew will follow up with WMDC as to who owns the shelters.
The pump was underinsured and this has been rectified.
There have been complaints regarding the wilding around the bus shelter and pump – action will be deferred to the next meeting.

5.Highways
Cllr Spurdens reported that she had received complaints about the hedge restricting the view of the road by the allotments. ACTION: Cllr Spurdens will speak to Cllr Wheatley who will be requested to follow this up.

6. Planning
Cllr Lagden reported that there are no current planning applications.

7. Correspondence
YLCA training courses and bulletins were forwarded to members of the PC as relevant.
WMDC Precept remittance was received.
Election posters were displayed as requested.
The domain has been renewed.
Details of the new YLCA website have been circulated to all councillors.
The D Day poster has been displayed.

8. Dates for forthcoming meetings: It was agreed to hold meetings on the last Wednesday of the month. ACTION: The Clerk will book the village hall.
9. AOB – none
10. Date of the Next meeting: July 31st 2024. Chair: Cllr Spurdens.
The meeting closed at 8.35pm.

ANNUAL PARISH MEETING
Wednesday 29th May 2024 7.00pm
1. Introductions and Apologies
Cllrs. A. Lagden, E Spurdens, J Barker, District Cllr B. Mayhew, Clerk Ms J Kendall.
Apologies: Cllrs C Wheatley, G. Taylor.

No members of the public were in attendance.

2. Annual Report from the Chair Cllr Lagden.
• Over the last year, the meeting has been chaired on a rotation basis, it is felt that this has worked well and involved all councillors.
• Two new councillors, Cllrs Barker and Taylor were welcomed to the PC.
• District Cllr Tony Hames was not re-elected in the elections in May. Cllrs Mayhew and Craig will attend on a shared basis.
• Mr Tony Hames will continue his involvement and possibly will be co-opted onto the parish council.
• The Clerk was thanked. The position has been recognised more formally with payment of expenses.
• New boundaries have come into effect and the Kennels and Hundhill are now part of the PC.
• Cllr Barker has taken on the position of finance and was thanked for her commitment.
• The village pump has been sympathetically restored and Cllr Barker was thanked for her work with this project.
• The war memorial has also been repaired.
• There have been a number of planning applications, the development at 24 Darrington Road has been approved, the proposal to change use of the land on the new development was not approved as agreed by the planning inspectorate.
• Traffic calming has been undertaken with mixed views from residents. The chevrons have been recently painted but the signage is still awaited. ACTION: Cllr Mayhew to follow this up with WMDC.

3. Treasurers Report
Cllr Barker reported that the costs of the war memorial repair and defibrillator were more than expected and were paid from surplus funding. This year the precept was raised to build up funds. With the receipt of the CIL funding and Precept, the balance is £10898.59.
She will send the CIL funding return.

Adoption of NALC Revised Financial Regulations
Cllr Barker explained that this involved regulations for large councils with significantly greater expenditure than EHPC. She will look again at the requirements. This was deferred to the next meeting.

4. Election of Chair
It was agreed that once again there should be a ‘rolling chair’ system for the next year.

5. Accounts Annual Governance and Accountability Return: Cllr. Barker
The Internal Audit was completed by John Ransome. This was approved.
The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website and send the required documents to the auditors.

6. Review of Rents
It was agreed that there should be no change.

7. Representatives for YLCA meetings
Cllr Lagden volunteered to represent the Parish Council.

8. Any Other Business
None.

The meeting closed at 7.25pm

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

Wednesday 27^th March 2024

Present: Cllrs., E. Spurdens, A. Lagden, C. Wheatley, J. Barker, District Cllr. A. Hames and Ms J. Kendall Clerk

Apologies: Cllr G. Taylor, District Cllr B. Mayhew.

No members of the public attended the meeting.

1. Cllr J. Barker took the role of chair and welcomed all to the meeting.
2. The minutes of the meeting 29.11.23 were approved: Proposed Cllr Spurdens, Seconded Cllr Wheatley.
3. Matters Arising:

• Pump Shed Restoration: the Pump shed  has been confirmed as a Grade 2 Listed building. Cllr Barker reported that 3 Councillors met Steve Collins to inspect the site. He has provided an estimate to carry out repairs using reclaimed materials to conform with repairs carried out to a listed building.  As no alterations are to be made, listed building consent is not required.  Repairs include making the structure safe by treating the two oak pillars which were not addressed by previous repairs, relaying the brick floor, refurbishing and refixing the pump handle, replacing the stone beneath the spout, repointing the roof as necessary and replacing missing tiles.  Mr Bratley and Councillors Barker and Hames will donate reclaimed bricks and stone slate.  It was agreed that this work should go ahead at an estimated sum of £2000.00.  Steve Collins is a trusted tradesman who has carried out work for the village in the past to the war memorial and pump shed, and is registered with Wakefield Council to work on heritage buildings.  CIL funds will be used for this.
  ACTION:  Cllr Barker will ask Steve Collins about repainting the inscription around the structure using a burgundy colour (this was not included in the estimate).
• Dog bins: no progress from WMDC. ACTION: Cllr Hames will email again.
• Milestone repairs: Cllr Hames reported that this has been dealt with.
• Pudding Bush Lane rental: this lane now falls under the new boundary. ACTION: Cllr Spurdens will speak to Mr Lee about transferring rent to East Hardwick.
• Air quality concerns, the Clerk reported that she had emailed the contact for the environmental protection officer given by Cllr Hames and then WMDC Customer services but has not received a reply. ACTION: Cllr Hames will follow this up.
• The style by Hundhill Hall: the clerk reported that this has now been repaired.

4. Accounts

• Cllr Barker reported that on-line banking has now been set up and proposed a Linked Business Saving Account which was agreed. The balance is £10032.30 This includes the CIL money.
• The PC finance meeting was held in January. It was arranged that there is now a sustainable balance to meet unexpected expenses. Although the Parish charge has gone up it is still lower than the national average. E.g. Band D average is £70, here it is £20. Band F in Ackworth was £109 2 years ago, in East Hardwick it is £33.
• The use of the CIL money to fund the disabled village hall toilets was discussed. We understand that the existing legal structure of ownership of the village hall is not acceptable to Wakefield Council for the purposes of obtaining funding/grants but it is thought the parish council could still go ahead with donating funds towards this project but would need an up-to-date quotation from the Village Hall Committee. Other suggestions for use of the CIL money include planters and new signage for the village.
• There was some discussion about the brick bus shelters, the one in the East Hardwick village is safe but the one at the Kennels needs to be checked. ACTIONS: Cllr Barker to follow up. Cllr Spurdens will send insurance documentation to Cllr Barker, and Cllr Hames will check with WMDC whether this is our responsibility.

5. Highways

Cllr Wheatley reported that no progress has been made with regard to completion of the speed cushions.  ACTION: Cllr Hames reported that he raised the situation with WMDC and will ask again.

6. Planning

Cllr Lagden reported that there are no current planning applications.  The 24 Darrington Road application has been approved for the house and extension. The appeal made by number 37 was dismissed by the Planning Inspectorate. The garage at number 71 has been approved.

7. Correspondence

YLCA training courses and bulletins were forwarded to members of the PC.

WMDC Precept Demand 2023-24 was submitted.

Domain name change to .gov address offer: ACTION: the clerk will follow this up.

Coronation portrait: this was matter was given to the Village Hall committee for consideration and a portrait has been applied for which will hang in the village hall.

Flag of Peace celebrating the 80^th anniversary of D-day ACTION: Cllr Spurdens will speak to Mr Donaldson as to whether to proceed with the purchase.

Defibrillator training has been offered and a poster has been displayed on the notice board.

Election posters have been displayed.

In response to concerns about the rise of crime in the village and surrounding areas, Mr Furniss has set up a meeting with a representative of each Parish with WY Police.  The proposal is to increase the numbers of police in the area and share intelligence. Cllr Spurden volunteered to be our representative.

8 AOB

• Cllr Hames reported that the hedge at the top of the village which was blocking the view at the junction has been trimmed back.
• Cllr Hames reported that the repairs to the Wentbridge viaduct has significantly increased the volume of traffic on the A639 and consequently the road surface is now in very poor repair. There is a dispute over whether the Highways Agency or WMDC is liable for repairs – this is an on-going situation.

Date of the Next meeting: 29^th May 2024 7.00 APM and PC meeting 7.30pm. Chair: Cllr Lagden.

The meeting closed at 8.50pm.

AGENDA

Wednesday 27th November 2024 at 7.30pm

Chair: Cllr C. Wheatley

1. Welcome, Attendance and Apologies

2. Minutes of the last PC meeting 25.9.24

3. Matters Arising:

· Drainage works on Darrington Road CW

· Overhanging hedges TH

· Dog bin request JB

· Wilding ES

· Air quality concern GA

· Traffic monitoring BM

· Boundary signage JB

· Website renewal JK

· Plaque for Mr W Smith ES

· Noticeboard JK

4. Accounts: Cllr. Barker

· CIL

· Insurance

5. Highways: Cllr Wheatley

6. Planning: Cllr Lagden

7. Correspondence

8. Any Other Business

9. Date of next meeting: Wednesday 29th January 2025 – 7.30pm. Chair. Cllr J Barker

 

Wednesday 25^th September 2024 at 7.30pm

Chair:  Cllr E Spurdens

1. Welcome, Attendance and Apologies
2. Minutes of the last PC meeting 31.7.24
3. Matters Arising:

• Dog bin request JB GA
• Air quality concern GA
• Speed control measures on Darrington road GA
• Traffic monitoring BM
• Boundary signage GA
• Noticeboard ES
• Bus shelter update BM
• Disabled toilets in the village hall CW

4. Accounts: Cllr. Barker

• CIL

7. Highways: Cllr Wheatley
8. Planning: Cllr Lagden
9. Correspondence

• WMDC Polling Station Review TH

8. Any Other Business
9. Date of next meeting: Wednesday 27^th November 2024 – 7.30pm.

Wednesday 31^st July 2024 at 7.30pm

AGENDA

Chair:  Cllr E Spurdens

1. Welcome, Attendance and Apologies
2. Minutes of the Annual Parish Meeting 29.5.24
3. Minutes of the last PC meeting 29.5.24
4. Matters Arising:

• Resignation of Cllr Taylor AL
• Speed control measures on Darrington road Cllr BM
• Dog bin request JB
• Air quality concern JB
• Overgrown hedge by allotments ES
• Wilding of Communal area by bus shelter and pump ES
• Notice board and new boundary signage JB

5. Accounts: Cllr. J. Barker

• CIL

6. Highways: Cllr Wheatley
7. Planning: Cllr Lagden
8. Correspondence
9. Any Other Business
10. Date of next meeting: Wednesday 25^th September 2024 – 7.30pm.

 

Wednesday 29th May 2024 at 7.30pm

Welcome, Attendance and Apologies

Transfer of Chair

Minutes of the last meeting: 27^th March 2024

Matters Arising:

• Pump house restoration – Cllr Barker
• Dog bins update – Mr T. Hames
• Pudding Lane rental – Cllr Spurdens
• Air quality concerns update – Mr T. Hames
• D Day 80^th anniversary flag – Cllr Spurdens
• Election results – Clerk
• Domain name – Clerk

Accounts: Cllr Barker

• CIL funds
• Notice boards

Highways: Cllr Wheatley

• Traffic calming update

Planning: Cllr Lagden

Correspondence

Agreement of dates for forthcoming meetings

Any Other Business

 

Wednesday 27th March 2024 at 7.30pm

1.Handover of the Chair to Cllr J. Barker

2.Welcome, Attendance and Apologies

3.Minutes of the last meeting (November 2023)

4. Matters Arising:

• Pump shed repairs
• Update from District Councillor Hames regarding:
  • Milestone repair
  • Pudding Bush Lane rental
  • Dog bins
• Air quality concerns
• Domain name
• Style repair
• Coronation portrait
• D Day 80 anniversary flag of peace purchase

4. Accounts: Cllrs Spurdens and Barker

• CIL funding

5. Highways: Cllrs Taylor and Wheatley

• Speed cushions

9. Planning: Cllrs Spurdens and Lagden
10. Any Other Business
11. Date of next meeting: Wednesday 29^th May 2024 – Annual Parish Meeting 7pm followed by PC meeting 7.30pm.

 

January 2024 – meeting cancelled